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This is a proposed contribution to the CollectionSpace Core team. This schema was originally produced and enacted by CollectionSpace project team based on the previous schema. This is currently in use by the Walker Art Center.

Schema

Information Group

Information Unit

Definition

Field Type

Field Repeatable

Group Repeatable

Object condition and technical assessment information

Object audit category

A code indicating the priority of an object for auditing purposes.

Controlled list

No

 

 

 

 

 

 

 

 

Completeness

A single term describing the completeness of an object.

Controlled list

No

Yes

 

> Completeness date

The date on which the completeness of an object was recorded.

Calendar date

No

 

 

> Completeness note

Additional information about the completeness of an object which has not been recorded elsewhere using controlled terminology.

Text

No

 

 

 

 

 

 

 

 

Condition

A single term describing the condition of an object.

Controlled list

No

Yes

 

> Condition date

The date on which the condition of an object was recorded.

Calendar date

No

 

 

> Condition note

A brief description of the condition of an object.

Text

No

 

 

 

 

 

 

 

 

Conservation treatment priority

A term describing an object's need for Conservation treatment.

Controlled list

No

 

 

 

 

 

 

 

 

Environmental condition note

A record of the environmental conditions in which an object is kept.

Text

No

Yes

 

> Environmental condition note date

The date to which the environmental condition note applies.

Calendar date

No

 

 

 

 

 

 

 

 

Next condition check/assessment date

The date on which the next condition check or technical assessment is due.

Calendar date

No

 

 

 

 

 

 

 

 

Technical assessment

Detailed assessment of the condition of an object and the required treatment.

Text

No

Yes

 

> Technical assessment date

The date on which a Technical assessment of an object was recorded.

Calendar date

No

 

 

 

 

 

 

 

 

Hazard

Details of potential hazards to people or other objects that the handling and storing of an object can present.

Controlled list

No

Yes

 

> Hazard date

The date on which a Hazard was identified.

Calendar date

No

 

 

> Hazards note

Details of potential hazards to people or other objects that the handling and storing of an object can present which are not recorded using controlled terminology in Hazard.

Text

No

 

 

 

 

 

 

 

Condition check/technical assessment information

Condition check/assessment date

The date(s) on which a condition check or technical assessment process took place.

Calendar date

No

Yes

 

 

 

 

 

 

 

Condition check/assessment method

The method used when carrying out a condition check or technical assessment process.

Controlled list

No

 

 

 

 

 

 

 

 

Condition check/assessment note

Additional information about the condition checking or technical assessment process which has not been recorded elsewhere using controlled terminology.

Text

No

 

 

 

 

 

 

 

 

Condition check/assessment reason

The reason for a condition check or technical assessment process taking place.

Controlled list

No

 

 

 

 

 

 

 

 

Condition check/assessment reference

A unique identifying number for the condition checking or technical assessment process. It should serve as the reference to written documentation of a condition check or technical assessment.

Controlled number

No

 

 

 

 

 

 

 

 

Condition checker/assessor

The person or organization which carried out a condition check or technical assessment process.

Name Authority: Person, Org

No

 

 

 

 

 

 

 

Object Requirement Information

Display recommendations

Specific recommendations for the display of an object in addition to the measures which would normally be taken for that type of object.

Text

No

 

 

 

 

 

 

 

 

Environmental recommendations

Specific recommendations for the environment in which an object is to be displayed or stored in addition to the measures which would normally be taken for that type of object.

Text

No


 

 

 

 

 

 

 

Handling recommendations

Specific recommendations for handling an object in addition to the measures which would normally be taken for that type of object.

Text

No


 

 

 

 

 

 

 

Packing recommendations

Specific recommendations for packing an object in addition to the measures which would normally be taken for that type of object.

Text

No


 

 

 

 

 

 

 

Security recommendations

Specific recommendations for the security of an object in addition to the measures which would normally be taken for that type of object.

Text

No


 

 

 

 

 

 

 

Special requirements

Requirements that may be unique or special to a particular object.

Text

No


 

 

 

 

 

 

 

Storage requirements

Specific recommendations for the storage of an object in addition to the measures which would normally be taken for that type of object.

Text

No


 

 

 

 

 

 

 

Salvage priority code

A record of the salvage priority assigned to an object or group of objects.

Controlled list

No

Yes

 

> Salvage priority code date

The date on which a Salvage priority code was recorded.

Calendar date

No


 

 

 

 

 

 

 

Legal/license requirements

Details of any legislation (other than associated rights) which applies to an object while in the organization's custody, whether acquired or not.

Text

No

 

 

 

 

 

 

 

 

Legal/license requirements held

Details of any licenses or certificates held (other than copyright or other rights of use or performance) which applies to an object while in the organization's custody, whether acquired or not.

Text

No

Yes

 

> Legal/license requirements held begin date

The first date on which a license or certificate held by the organization is current.

Calendar date

No


 

> Legal/license requirements held end date

The last date on which a license or certificate held by the organization is current.

Calendar date

No


 

> Legal/license requirements held number

The unique number stated on the license or certificate held by the organization.

Text

No


 

> Legal/license requirements held renewal date

The date when a license of certificate held by the organization is due for renewal. (Use this unit where the renewal is to be applied for in advance of the Legal/license requirements held end date.)

Calendar date

No


Controlled list contents

Field

Value(s)

Default Value

Static/Dynamic

Object audit category

low, medium, high

none

static

Completeness

complete; fragmented; incomplete

none

static

Condition

needs no work; exhibitable / needs work; not exhibitable / stable; in jeopardy

none

static

Conservation treatment priority

low, medium, high

none

static

Hazard

poisonous; radioactive

none

static

Condition check / assessment method

observed; x-rayed

none

static

Condition check / assessment reason

conservation; damaged in transit; loan in; new acquisition

none

static

Salvage priority code

low, medium, high

none

static

Controlled number patterns

Summary fields

Context

Fields

header

Condition check/assessment number

right sidebar in object/procedure

Condition check/assessment number; Record type; Last edit date

right sidebar in authority term

Condition check/assessment number; Record type; Field used in

search results

Condition check/assessment number; Condition; Last edit date

secondary tab

Condition check/assessment number; Condition; Last edit date

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