UCJEPS-CollectionSpace data mapping, v0.6

Here is an initial description of data fields for the UCJEPS CollectionSpace deployment, in preparation for the SPNHC-CBA conference in Ottawa. This is not a final data mapping for the University and Jepson Herbaria. This is just an initial iteration based on CollectionSpace schema release 0.6.

Data

For this iteration, we are working with a set of approximately 1,000 records that represent a diverse cross-section of SMaSCH specimens (e.g., early data entry, recent data entry, loans, and so on).  We are intentionally excluding records that represent specimens housed at UCSC and UCSB Herbaria (which were entered into SMaSCH for historical purposes).  This iteration will focus on object cataloging data.

Object cataloging data

SMaSCH

CollectionSpace object schema

CS User Interface Title

Note

accession.accession_id

object_number

Accession Number


institution.inst_name

responsible_department

Collection


accession.coll_num_prefix + coll_number + coll_num_suffix

other_number

Number

Calculation

"collector number"

other_number_type

Number Type

Fixed text

accession.notes

comments

Notes


objkind.kind

brief_description

Brief Description

E.g., "Mounted on Paper"

taxon_fullname.fullname

title

Taxon or ??

Field title will change

accession.phenology (decoded)

phenology

Phenology

Custom

accession.early_jdate (calc)

field_collection_date_earliest

Field Collection Date Earliest

Custom, temporary

accession.late_jdate (calc)

field_collection_date_latest

Field Collection Date Latest

Custom, temporary

accession.datestring

field_collection_date

Field Collection Date

Custom, temporary, verbatim

committee.committee_abbr

field_collector

Field Collector

Custom, temporary

accession.loc_lat_decimal

field_loc_lat_decimal

Field Location Latitude Decimal

Custom, temporary

accession.loc_long_decimal

field_loc_long_decimal

Field Location Longitude Decimal

Custom, temporary

accession.loc_place (calc)

field_loc_place

Field Location Verbatim

Custom, temporary, calculation

accession.loc_county

field_loc_county

Field Location County

Custom, temporary

accession.loc_state

field_loc_state

Field Location State

Custom, temporary

accession.loc_country

field_loc_country (temp custom)

Field Location Country

Custom, temporary

accession.loc_elevation

field_loc_elevation (temp custom)

Field Location Country

Custom, temporary

"catalog date"

date_association

Date Association

Fixed text

accession.catalog_date

catalog_date

Date Text


Notes

  • loc_county, loc_state, and loc_country will not be supported by dropdowns for now
  • field_collector will not be controlled by an authority in this iteration.
  • Collecting event information is being added as custom temporary fields.  CollectionSpace will have a separate authority system for collecting events and collectors, so these mappings will change in the future.

Data sets for dropdowns and controlled lists

  • phenology values
  • responsible_department values