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The management of digital objects and the management of media that support object, procedural, and organizational records in the system.


  • Allow users to create media support records with distinct technical, administrative, and descriptive metadata
  • Allow users to relate media support records to procedural records (e.g. intake, cataloging, or loan), object records, and organizational records (e.g. authorities and storage locations).
  • Allow users to create media support records from a variety of file types, including image (e.g. jpg and tiff), video (e.g. avi and mov), audio (e.g. wav and mp3), documents (e.g. doc and pdf), etc.
  • Allow users to relate the same media support record to more than one procedural, object, or organizational record.
  • Allow users to view, search, and report on media support records

Standards, Guidelines, and Use Cases

Use Cases and Community Design Workshop Notes

CollectionSpace will use the document and media handling functionality provided through Nuxeo as well as functionality provided via ImageMagick for the management, display, and use of media.

From: Baca, Murtha, Patrica Harpring, Elisa Lanzi, Linda McRae, and Ann Whiteside, eds. Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images. Chicago: American Library Association, 2006.

"CCO recommends making a clear distinction between the work and the image. It is important to make a distinction at the outset of cataloging because many of the same types of data elements used to document the work are also used to document the image. If the distinction is not clearly draw, the results of a search can produce inaccuracies and confusion for the end user. It can also make it difficult to migrate or export the data to another system."

CDWA: Related Visual Documentation

"The identification of images that depict the work of art or architecture. Also includes subcategories for an image authority."

Paradigm Workbook on Digital Private Papers > Administrative and preservation metadata

During the course of its lifecycle, a single digital archival object requires an extensive amount of associated metadata, so that it can be managed and preserved effectively by the repository, and understood and accessed by the researcher. There are three broad categories of metadata:

  • Descriptive metadata: information about the intellectual content of a digital object, which is used to aid identification and discovery of the object by the researcher.
  • Structural metadata: information about the relationships between digital objects, which can be very complex in a large hybrid personal archive. Structural metadata also supports the display and navigation of digital objects by users.
  • Administrative metadata: information needed by the repository for the long-term management of a digital object, including information about an object's creation, technical information such as file formats, provenance information and information about intellectual property rights.


Wireframes - Media Handling

Service Descriptions

Media Service
Resource Service


Media Handling Schema

User Stories

Media Stories
Media Handling User Story Summary