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Definition

The management and documentation of information concerning the current and past locations of all objects or groups of objects in the organization's care to ensure the organization can locate any object at any time. A location is a specific place where an object or group of objects is stored or displayed.

Requirements

The procedure for managing and documenting location and movement control must:

  • Provide a record of the location where an object is normally displayed or stored;
  • Provide a record of the location of an object when it is not at its normal location;
  • Enable access to location information by, at the very least, object number and by location name;
  • Provide an up-to-date record of the relocation of an object within the physical or administrative
    boundaries of the organisation;
  • Provide an up-to-date record of any movement of an object across the physical or
    administrative boundaries of the organisation;
  • Provide a record of the person responsible for moving an object;
  • Provide a record or a statement of the persons responsible for authorising object movement;
  • Provide a history of an object's previous locations, while in the organisation's care.

Standards, Guidelines + Use Cases

Use Cases and Community Design Workshop Notes

CDWA Current Location: Gallery/Shelf Location

CHIN Humanities Data Dictionary: Storage Location

CIDOC Excerpts: P53-P55

P53 has former or current location (is former or current location of)

Quantification: many to many, necessary (1,n:0,n)

Scope note: This property allows an instance of E53 Place to be associated as the former or current location of an instance of E18 Physical Thing.

Example: silver cup 232 (E22) has former or current location Display Case 4, Room 23, Museum of Oxford (E53)

P54 has current permanent location (is current permanent location of)

Quantification: many to one (0,1:0,n)

Scope note: This property records the foreseen permanent location of an instance of E19 Physical Object at the time this property was recorded.

Example: silver cup 232 (E22) has current permanent location Shelf 3.1, Store 2, Museum of Oxford (E53)

P55 has current location (currently holds)

Quantification: many to one (0,1:0,n)

Scope note: This property records the location of an E19 Physical Object at the time the property was recorded.

Example: silver cup 232 (E22) has current location Display cabinet 23, Room 4, British Museum (E53)

Spectrum: Current Location

Definition: The place within the organisation where an object is currently located.

How to record: Use a single term or code. Maintain a list of standard terms or codes. Ensure that all locations can be specifically described with unique terms.

Examples: U.23.2.4a room 1, case 3, shelf 4

Use: Record once for any object at any one time. Information about the Current location
may be retained but it is only the single Current location which does not have a Removal date associated with it which is the 'active' Current location.

Visualization from the CIDOC CRM:

Wireframes

Services

Location Service
Movement Service

Schema

Location and Movement Control Schema
Storage Location Authority Schema

User Story Summaries

Location and Movement Control User Story Summary


Definition and requirements from:
Spectrum Version 3.1
Created and Maintained by CollectionsTrust
http://www.mda.org.uk/spectrum.htm

1 Comment

  1. In our work as implementers here at the SMK we found it necessary to make a revision check and comparison of the functional requirements, the schemas, the wireframes, and the current version 1.0 alpha. The purpose of this work was to establish any discrepancies and inconsistencies in the implementation of CollectionSpace programme regarding the eight core procedures of version 1.

    For Location and Movement we have the following comments:

    Regarding the wireframe and CS version 1.0 alpha:

    There is concordance between schema and release 1.0 alpha. There is a small discrepancy in the wireframe regarding Current location – date.

    Generally we find that the strong graphic design of the wireframes is lost in the present version 1.0 alpha.