As the system design and development process moves along, the language used by the CollectionSpace team will change and evolve. Below is a list of commonly used terms/concepts in the functional requirements, all of which are subject to change as a result of testing and user feedback.
- Objects: Used as shorthand for single objects, groups of objects, objects with physical and digital form, parts of objects, and so on. An object record may describe a box of unidentified sherds, or a single painting.
- Organizational records: Used to capture and manage information with extrinsic relationships to object records, such as authority files, thesauri, storage locations, and support media. Support media records are used to capture and manage information about images, documents, audio, video, and other media added to support or represent object, procedural, and organizational records.
- Procedural records: Used to capture and manage information that revolves around a specific collections management workflow such as intake, acquisition, loans, or cataloging.