The compilation and maintenance of key information, formally identifying and describing objects. It may include information concerning the provenance of objects and also collections management documentation e.g. details of acquisition, conservation, exhibition and loan history, and location history. It need not bring together in one location everything known about an object, but should provide cross references to any other relevant information source known to the organisation.
- Provide a level of description sufficient to identify an object or group of objects and its differences from other, similar objects;
- Provide an historic archive relating to an object or cross-references to sources where information can be found;
- Be held in a system that allows convenient access, e.g. using indexes or free-text retrieval.