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Definition

The management of information about users' interactions with the collections management system.

(See also the related page Audit Requirements.)

Requirements

Adapted from the Canadian Heritage Information Network Collections Management Criteria Checklist

The system should allow authorized users to:

  • View or create a report of all newly created/amended/deleted records
  • View or create a report containing the contents of all deleted records
  • View or create a report of all changes to a given record
  • View or create a report of all user access profiles
  • View or create a report of all user id login and logout times over a specific period
  • View or create a report of functional usage by user ID of system activity over a specific period, e.g. list the number of times each type of system activity (report, query, accession, etc.) was accessed on a certain day by a user
  • View or create a report by system activity on user access over a specific period, e.g. for each system activity (report, query, accession, etc.) list each user who accessed on a particular day
  • View or create a report of the queries performed by users

Standards, Guidelines + Use Cases

Use Cases and Community Design Workshop Notes

Wireframes

Services

Fields

User Story Summaries

Audit Trail User Story Summary

1 Comment

  1. At the project All-Team meeting on 2009-06-16, Angela noted that the 'top five' or so museum CMS systems support auditing:

    • At the field level, for any field
    • At the activity or procedure level
    • For each user, identifying changes they've made to fields, records ...

    CollectionSpace will need to support at least this set of audit functionality.