The management and documentation of objects leaving the organization's premises.
Subset: Deaccession and disposal
The management of disposal (the transfer, or destruction of objects) and of deaccession (the formal sanctioning and documenting of the disposal).
- Ensure that legal requirements and the organization's policy are fulfilled when objects leave its premises;
- Ensure that the organization is able to account for the exit of all objects from its premises,
including those which have been deposited as offers or for identification or loaned;
- Ensure that location information for accessioned objects leaving the organization's premises is maintained;
- Ensure that all objects leave with appropriate authorization;
- Ensure that a signature of acceptance from the recipient is always obtained when transferring custody of an object between parties. Where the first recipient is a courier it may also be necessary to get a signature from the person or organization to which it is being delivered.
- Ensure that the decision to dispose is carefully considered and that all relevant evidence and opinions are sought according to the organization's policy;
- Ensure that all relevant evidence and opinions are sought according to statutory legal requirements;
- Ensure that the organization makes every effort to determine title to objects involved and that they are free from relevant special conditions attached to the original acquisition;
- Ensure that the decision to dispose does not rest with an individual and the action is formally approved by a governing body;
- Ensure that preference for transfer be given to recognized organizations (e.g. Accredited museums in the UK);
- Ensure that title to the object is transferred to any receiving organization;
- Ensure that objects disposed of are marked as such on the accession register;
- Ensure that items to be destroyed are disposed of in a responsible manner (e.g. unwanted archaeological material will not mislead future archaeologists);
- Ensure that all decisions and actions are fully documented.
Definition and requirements from: