Added by Megan Forbes, last edited by Megan Forbes on Oct 29, 2009  (view change)

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Requirements

As the system design and development process moves along, the language used by the CollectionSpace team will change and evolve. Below is a list of commonly used terms/concepts in the functional requirements, all of which are subject to change as a result of testing and user feedback.

  • Objects: Used as shorthand for single objects, groups of objects, objects with physical and digital form, parts of objects, and so on. An object record may describe a box of unidentified sherds, or a single painting.
  • Organizational records: Used to capture and manage information with extrinsic relationships to object records, such as authority files, thesauri, storage locations, and support media. Support media records are used to capture and manage information about images, documents, audio, video, and other media added to support or represent object, procedural, and organizational records.
  • Procedural records: Used to capture and manage information that revolves around a specific collections management workflow such as intake, acquisition, loans, or cataloging.
Collections Management

Object Entry
Acquisition
Inventory Control
Location and Movement Control
Cataloging
Object Exit
Structured Object Management
Retrospective Documentation
Numbers
Conservation

Object Condition Checking and Technical Assessment
Conservation and Collections Care
Customization, Configuration, and Installation

[End User Personalization]
[System Administrator Customization]
[System Technician Customization]
Dashboard
Collections
Interface

Data Management

Collections Exposure
Data Import and Export
Search
[Metadata Configuration]
Reporting
Batch Processing
Cross-functional
Loans and Dispatch

Loans In
Loans Out
Transport
Policy / Legal / Insurance

Rights
[Risk]
Insurance and Indemnity
[Loss and Damage]
[Deaccession and Disposal]
Audit

Resource Management

Media Handling
Time-based Media Cataloging
[Non-collection Materials Management]
Use of Collections
Collection Systems Integration
System Administration

Audit Trail
[Notifications]
[Workflow Management]
Help
Roles and Permissions
Authentication
[Documentation]
Vocabulary + Authority Control

Vocabulary and Authority Overview
Name
Place
Storage Location
Subject
Event
Term Lists
Citations