Added by Megan Forbes, last edited by Angela Spinazze' on Mar 01, 2010  (view change)

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Schema

Information Group Information Unit Definition Field Type Repeatable Notes Example
Acquisition information Accession date The date on which an object formally enters the collection and is recorded in the accessions register. Calendar date No    
  Acquisition authorizer The name of a member of staff giving final approval for the acquisition to proceed. Name authority No    
  > Acquisition authorizer date The date of which the Acquisition authorizer gives final approval for an acquisition to proceed. Calendar date No    
  Acquisition date The date on which title to an object or group of objects is transferred to the organization. Calendar date Yes    
  Acquisition funding - denomination The funding used to support the acquisition of an object. Controlled list Yes    
  > Acquisition funding - value The funding used to support the acquisition of an object. Number No    
  > Acquisition funding source The Person or Organization from whom the Acquisition funding was obtained. Authority No    
  >> Acquisition funding source provisos Restrictions apply to all the objects acquired with the support from an Acquisition funding source. Text No    
  Acquisition method The means by which title to an object is formally transferred to the organization. Controlled text No    
  Acquisition note General information about the acquisition. Text No    
  Acquisition provisos Restrictions applying to the objects in a single acquisition, including conditions for deposition of archaeological archives. Text No    
  Acquistion reason The reason or justification for an acquisition. Text No    
  Acquisition reference number A unique identifying number for information on the acquisition of an object or group of objects. Controlled number No    
  Acquisition source The People, Person, or Organization from whom an object was obtained, if different from the owner. The Acquisition source may be an agent or other intermediary between the acquiring organization and the Owner. For archaeological archives, use Acquisition source to record the excavating body responsible for preparing and depositing the archive with the organization. Name authority No    
  Group purchase price - denomination The total price paid for a group of objects at acquisition, including taxes for which the purchase is liable. If individual prices are known for specific objects in the group, use Object acquisition price. Controlled list Yes    
  > Group purchase price - value The total price paid for a group of objects at acquisition, including taxes for which the purchase is liable. If individual prices are known for specific objects in the group, use Object acquisition price. Number No    
  Object offer price - denomination Object offer price - currency Controlled list Yes    
  > Object offer price - value Object offer price - currency Number No    
  Object purchase offer price - denomination The price which the organization offers for the purchase of the object. Controlled list Yes    
  > Object purchase offer price - value The price which the organization offers for the purchase of the object. Number No    
  Object purchase price - denomination The total price paid for an object at acquisition, including taxes for which the purchaser is liable. Associated with the Object number. If no individual prices are known for specific objects in the group (e.g. a lot bought at auction), use Group purchase price. Controlled list Yes    
  > Object purchase price - value The total price paid for an object at acquisition, including taxes for which the purchaser is liable. Associated with the Object number. If no individual prices are known for specific objects in the group (e.g. a lot bought at auction), use Group purchase price. Number No    
  Original object purchase price - denomination The price paid for an object in the original currency at the time of purchase. Controlled list No    
  > Original object purchase price - value The denomination or currency of the Original object purchase price. Number No      
  Transfer of title number A unique identifying number for a transfer of title or acquisition event. It should serve as the reference to written documentation of a transfer of title or acquisition process. The number may be assigned to a transfer of title form. Controlled number No    
Object collection information Field collection date The date an object is collected in the field. Date No    
  Field collection event name The name of an event at which an object was collected. Collecting event authority Yes    
  Field collection number A number or code assigned to an object collected in the field before an Entry number or Object number is assigned. Text Yes    
  Field collector The Person or Organization responsible for collecting a specimen or object in the field. Name authority Yes    

Notes

The above schema represents information unique to Acquisition. Users creating, reading, or updating an Acquisition record may also wish to create/read/update (via the tab structure):

  • Object information (see limited schema)
  • Related or representative media
  • Condition information
  • Conservation information
  • Location information
  • Movement information
  • Valuation information
  • Insurance information
  • Rights information
  • Exit information

User may wish to link to but not c/r/u (via the right sidebar):

  • Object records
  • Procedural records (e.g. Intake, Loans In)
  • Organizational records (Vocabularies, Collections)

ATS: Suggested additions to core Acquisition Schema based on use at MMI, WAC, SMK

Credit Line (used at MMI, WAC, SMK)

Definition: Text used to legally recognize the donor or other participant(s) in the acquisition process.

Example:  Gift in memory of Marie McGreal.

Controlled text contents

Currency: Dollars, Euros, Pounds
Acquisition method: Gift, Purchase, Exchange, Transfer, Treasure

Controlled number patterns

Acquisition reference number:
2009.1 (increments: 2009.1, 2009.2, 2009.3...)
AR2009.1 (increments: AR2009.1, AR2009.2, AR2009.3...)
LIB2009.1 (increment: LIB2009.1, LIB2009.2, LIB2009.3...)